From the moment a document is created through to its archiving or even destruction, each stage of its life places different demands on your business. The average person sends and receives 121 emails per day, many of which need to be stored, archived and retrieved – and that is just email. AFP Digital offer a range of solutions that manage the entire document lifecycle.
From Productivity and Workflow management to Secure Archiving and Destruction, we have a product that will improve your document management.
Every document goes through the same, simple steps from its creation to its eventual archiving and destruction. Whether it’s storage on your office network, printing and filing or archiving for long term storage, an effective plan for your documents can help to make your business more efficient and effective.
Having the right tools in place for each stage of document’s lifecycle can allow your business to run more smoothly, put important information in the hands of the people who need it, when they need it, or just save money by making your office more ‘user-friendly’. Knowing where your documents are in their lifecycle and having a process and tool ready to use can revolutionise your business.
The document lifecycle is broken in to three simple steps:
The creation of documents and files, from emails through to reports, invoices to everyday correspondence.
Everything that your business produces, prints and creates begins at the ‘Produce’ stage.
Effective storage for all types of files, both electronic and physical is essential for the running of a successful business.
As soon as the day’s post is opened and new information lands on your team’s desks your documents are moving through their ‘Retrieve’ stage.
A document without a purpose is nothing at all. Everything your business produces is created with a purpose and with the intention that it will be needed again.
Knowing where things are and being able to retrieve them quickly, the moment that they are needed is essential. Here your documents sit in the ‘Archive’ stage.
"From our experience AFP Digital are extremely customer-focused and have provided our businesses with an excellent level of customer service. I think we have been able to save in the region of 15-20% per annum on our print costs. The machines are fit for purpose – we haven’t had a breakdown, and the engineers visit regularly to service and maintain the machines. We are very impressed with AFP, and wouldn’t hesitate to recommend them (as I already have to some of my business colleagues). If you decide to award them your business, I hope you receive the same great standard of service that we have enjoyed."
Paul Warren, Finance Director, Eadon, Lockwood & Riddle Limited
Is your business document ready? You could be wasting time and money by not making the most of the latest print and document management technologies.
Book a free document lifecycle audit and The Document People will quickly identify where you could be saving time, money and space.