Switalskis are amongst Yorkshire’s largest and most highly regarded firms of solicitors. Named Yorkshire Law Firm of the Year three times, Switalskis offer a wide range of expert legal advice and representation for individuals and businesses from twelve Yorkshire locations.
Managing their desktop printer fleet across these different locations was becoming increasingly hard to manage and expensive to run and maintain. With limited resource being pulled from office to office and costs spiralling, Switalskis initially looked for a new photocopier supplier who could integrate a solution with their IT platform - and they found AFP Digital.
Initially, AFP Digital focused on the photocopier fleet, bringing in the latest technologies and units which would integrate with and work alongside Switalskis’ IT infrastructure. A phased roll-out of new units soon lead to a review of the desktop printer fleet.
With the installation of the AFP Digital Managed Print Plan, Switalskis soon started to see a reduction in cost and downtime, while valuable IT time was being saved and resource was being freed. Monthly performance and system reviews have ensured that the printer and copier fleet continue to add value to the Switalskis team.
AFP Digital have transformed Switalskis digital printing and copying systems. If there is a device putting ink on paper, it is managed and maintained for Switalskis by AFP Digital. The customer care and support services ensure that across each of their twelve offices is running and printing smoothly while new technologies, like AFP Digital’s document management solutions are revolutionising the way in which the firm operates.
Richard Shore - IT & Operations Director said “AFP Digital have changed how we operate and go about our day-to-day activities. Their value first, customer first approach to our IT and infrastructure has been both refreshing and reassuring. We’re confident that the solutions that AFP Digital provide us are the best for the firm. The team are always on our side and not just peddling the latest technology for the sake of it. Throughout some recent IT changes AFP Digital have been on-hand to manage and support through the transition”.
From the moment a document is created through to its archiving or even destruction, each stage of its life places different demands on your business. The average person sends and receives 121 emails per day, many of which need to be stored, archived and retrieved – and that is just email. AFP Digital offer a range of solutions that manage the entire document lifecycle.
From Productivity and Workflow management to Secure Archiving and Destruction, we have a product that will improve your document management.
Every document goes through the same, simple steps from its creation to its eventual archiving and destruction. Whether it’s storage on your office network, printing and filing or archiving for long term storage, an effective plan for your documents can help to make your business more efficient and effective.
Having the right tools in place for each stage of document’s lifecycle can allow your business to run more smoothly, put important information in the hands of the people who need it, when they need it, or just save money by making your office more ‘user-friendly’. Knowing where your documents are in their lifecycle and having a process and tool ready to use can revolutionise your business.
The document lifecycle is broken in to three simple steps:
The creation of documents and files, from emails through to reports, invoices to everyday correspondence.
Everything that your business produces, prints and creates begins at the ‘Produce’ stage.
Effective storage for all types of files, both electronic and physical is essential for the running of a successful business.
As soon as the day’s post is opened and new information lands on your team’s desks your documents are moving through their ‘Retrieve’ stage.
A document without a purpose is nothing at all. Everything your business produces is created with a purpose and with the intention that it will be needed again.
Knowing where things are and being able to retrieve them quickly, the moment that they are needed is essential. Here your documents sit in the ‘Archive’ stage.
"AFP Digital have changed how we operate and go about our day-to-day activities. Their value first, customer first approach to our IT and infrastructure has been both refreshing and reassuring. We’re confident that the solutions that AFP Digital provide us are the best for the firm. The team are always on our side and not just peddling the latest technology for the sake of it. Throughout some recent IT changes AFP Digital have been on-hand to manage and support through the transition"
Richard Shore - IT & Operations Director - SSwitalskis Solicitors
Is your business document ready? You could be wasting time and money by not making the most of the latest print and document management technologies.
Book a free document lifecycle audit and The Document People will quickly identify where you could be saving time, money and space.